Apprenticeship Systems Managed Service

Let us handle the back-office functions, so you can focus on giving your apprentices an outstanding learning experience

Why use an Apprenticeship Systems Managed Service with Hawk Training?


As an Ofsted ‘Outstanding’ provider with over 30 years’ experience in the sector, we are experts in apprenticeship delivery. We know all too well the challenges providers can face when embarking on apprenticeship delivery for the first time.

Most providers, including employer providers, want their focus to be on the delivery of their apprenticeship provision and not on all the other administrative burdens that come with it.

Hawk Training has a track record of supporting Employer Providers and existing Main Providers to ensure that their apprenticeship data is fully managed and compliant in line with ESFA audit requirements. We can also advise you on the different systems involved in apprenticeship delivery and help you set up your data management and funding processes.


Draw funding without the worries of unreliable or inaccurate data

Our systems are purpose-built specifically for apprenticeship data management, which ensures error-free submissions to the ESFA for funding claims.

Get on with training, knowing that your data is safe

We keep your data safe no matter what it is. We are fully compliant with the Data Protection Act 2018 and the General Data Protection Regulation (GDPR).

Connect to government funding systems easily with our guidance and knowledge base

With experience in supporting 100s of employers set up their own systems for payments and provision, we will support with the setup of systems such as IDAMs, IM Hub and AS accounts.

Easy-to-use tools to analyse your data

We use Microsoft’s Power BI software to create stunning data analysis screens and tools, enabling you to easily access and visualise your data in just a few screens.

Sit back and relax while we handle the data

With a dedicated data team, management information systems and ILR data specialists available, you are provided with complete back-office functionality.

Stay in the know with a dedicated account manager and data and audit support specialist

A personal point of contact will be there to offer specialist advice and expert knowledge as part of a friendly, reliable service so you are never left in the dark.

Reporting made easy

Get simple, easy-to-understand monthly/quarterly reports that drill down on important statistics such as retention and achievement rates, equality and diversity, additional learning or social needs and forecasted results.


Get the consultancy you need before important audits and visits

With many years of experience ourselves of Ofsted inspections and ESFA audits, we have a wealth of knowledge to support providers and employers in preparation for their next inspection/visit.


Our Apprenticeships systems managed services are costed based on an individual annual fee that covers the full duration of the learner’s programme. Costs are discounted based on the volume of learners per year that you as the training provider will be enrolling through the service.

Minimum service offer includes:

• Support with the setup of IDAMS (Identity and Access Management System), IM (Information Management) Hub and AS (Apprenticeship Service) accounts

• Error-checking and submission of ESFA funding claims

• A dedicated data support specialist

• Monthly ESFA funding reports

• Monthly reporting of funding risks

• Quarterly reporting of starts, leavers, achievers and funding allocation including Functional skills and Equality and Diversity data

• Data Error and Mismatch clearance 

Why Hawk?

Apprenticeship Managed Services - 07 01 2022


Next Steps

We welcome the opportunity to discuss how our Apprenticeship Systems Managed Services can support you.

Each training provider / employer provider we work with has individual needs and is at a different stage on their journey to offering an outstanding learning journey.

Book a FREE consultation

In our consultation/call we will:
  • discuss your business's needs to help understand and tailor our offer to suit you
  • show how we have helped other clients in the past by managing their apprenticeship services
  • showcase our range of tools used to manage apprenticeship services
  • feature examples of the reports and other data we offer as part of our service.